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Thread: Provident Fund - Forms Details:

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    Post Provident Fund - Forms Details:



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    Super Moderator PolicyWala's Avatar
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    Post Provident Fund - Forms Details:

    PF:

    1. The Employees Provident Fund Scheme, 1952
    2. The Employees Family Pension Scheme, 1971
    3. The Employees Deposit-Linked Insurance Scheme, 1976

    Calculations: P.F from Basic

    Employee: 12% (P.F)
    Employer: 3.67% Provident Fund (A/c 1) + 8.33% Pension (A/c 10) + 1.10% Admin Charges on PF (A/c 2) + 0.50% EDLI (A/c 21) + 0.01% Admin Charges on EDLI (A/c 22) =>13.61% on basic

    * Pension (8.33% or 541/- which ever less)

    Regular activities:

    1. Time of joining: Form 2: Employee should fill, at the time of joining, nomination & Declaration form.

    Form 2, includes the following

    Name of the employee
    Parent/spouse name
    Date of Birth
    Sex
    Marital Status
    AC No
    Address
    Names, address, relation, Share for each etc

    Also for changing nominee names Form 2 is used. His eligibility begins on the date of joining the firm. Submitted along with form-5.

    2. Withdrawers/Dead : Form 10c (pension) & 19 PF

    Form 19 is used for withdrawing PF amount. Employee and parent/spouse name, name of the establishment, Ac no, Reasons for leaving service, Contribution for current financial year etc. Form 10 is used for pension withdrawal.

    Form 19: Employee should fill, all information like Bank a/c, name, DOJ…with signature and then Employer like present year contributions, DOR…for PF Fund – Due date: After 60 Days of Resignation)

    Form 10C: Employee should fill, all information like Bank a/c, name, DOJ…with signature and then employer like present year contributions, DOR…for Pension Due date: After 60 Days of Resignation


    3. Transfer : Form 13

    Form 13 is used for transferring an employee AC from one company to another. Both employer and employee have to specify his name, PF AC no, Position etc and submitted with a covering letter (consolidated list of employees). Photocopy of the above is kept in PF file for transfer.


    4. Employee register 3A, 6

    5. For advance : Form 31


    6. In case of employee expired / dead :

    Process details

    Form 10 D (For claiming benefits under Pension)

    Employee should fill like Expired/late employee name, nomination name, details, Nomination Bank a/c…for monthly Pension

    Form 20 (For Claiming EPF Contributions)

    Employee should fill like Expired/late employee name, nomination name, details,
    Nomination Bank a/c…for withdrawal of PF Fund (Incase of Death of a member

    Form 5 IF (For Claiming EDLI benefits, nominee will get benefit)

    EDLI for death case, nominee will get benefit.


    7. Form 9 (Register of employers - Application for review filed under)


    Monthly Remittance / Challans:

    1. Challans every month before 15th (4 copies/ quadruplicate)
    2. All A/c (A/c Nos-1,2,10,21&22)
    3. To Bank
    4. both employer & employee contribution

    Account group no eg Ma mu 1246 (state-first two alphabets /city/acc no: of the company)
    Month
    Total number of subscribers
    Total wages due for each account (wages on which calculations are done)
    Each accounts totals (consolidated amount with employer and employee share)
    Name of the establishment and address
    Name and signature of the depositor
    Name of the bank, mode and date of remittance etc

    Challan is submitted tp PF office along with form-12A every month.


    Monthly returns:

    1. Form 12 A, with all information and employees list of contribution before 25th
    2. With Form 5 (new joiners list) , form 10 (resigned employees list), challans copy
    3. Information about last month employees, new & resigned employees & this month staff.

    Form 5

    Name of the establishment and address
    Month
    Code no: of the factory
    A c no:
    Name of new employees
    Fathers or Husband name in case of married women
    Date of birth
    Sex
    Date of joining the fund
    Total period of pervious services as on the date of joining the fund

    Form 10

    Name of the establishment and address
    Month
    Code no: of the establishment
    A c no:
    Name of member who is leaving
    Fathers or Husband name in case of married women
    Date of leaving service
    Reasons for leaving service
    Signature of authorized officer and stamp of the establishment

    Cross checking the above is done with the salary statement which includes the number and name all current employees.

    Form 12 A:

    Name of the establishment and address
    Currency period and month (April yr to march yr)
    Statutory rate of contribution (12%)
    Group code (NA for unexampled establishment. Establishment having more than 1000 have to keep a PF trust and have to specify the group code)
    Total wages due for each account (wages on which calculations are done)
    Amount of contribution and amount remitted (consolidated amount with employer and employee share)
    Date of remittance
    Total number of subscribers for the current month.
    Name and address of the bank in which the amount is remitted.
    Details of subscribers for E.P.F, PF, EDLI
    --No of subscribers as per last month
    --No of new subscribers (vide Form 5)
    --No of subscribers left service (vide Form 10)
    --Total no of subscribers (After adding and subtracting the new and retired employees with, the number should tally with monthly list of employees)

    Cross checking the above is done with the salary statement.

    Annul returns:

    1. Form 3 A (Individual Computation sheet)
    2. Form 6 A (Consolidated Annual Contribution Statement)
    3. before 30th April every year

    Form 6A:

    Currency period and month (April yr to march yr)
    Name of the establishment and address
    Code no: of the establishment
    No: of member voluntary contributing at a higher rate
    AC No of each employee followed by their name, annual salary, annual contribution, employer contribution, refund of advance, rate of voluntary contribution.
    This grand total should tally with all form 12 A and challans totals.

    Form 3A: Register

    This form is filled up for each employee stating his each monthly salary, contribution, Employer share, Refund of advance, No of days/period of non contributing service, if any (eg. unauthorised leave). If the employee is resigned during that financial year then the date of leaving service and reasons for leaving service should be specified in this form. Using Form 3A, form 6 A is filled up and crosschecking is done with all challans and 12 A forms.


    * Muster Roll * Wage Register * Inspection Book * Cash Book, Voucher & Ledger * PF work sheet

    Forms:

    Form 3: Contribution Cards - Individual Computation sheet contains all PF amts month-wise.
    Form 3 A: Contribution Cards – Form
    Form 4: Contribution card for employees other than monthly paid employees - Form
    Form 5 A: Return of Ownership to be sent to the Regional Commissioner - Form
    Form 6: Return of the Contribution Cards sent to the Commissioner on the expiry of the period of currency – Form
    Form 6 A: Consolidated Annual Contribution Statement - Consolidated Computation Sheet, contains total employees list, there total half yearly information.
    Form 6 is top sheet and 6A is attachments.
    Form 9: Register of employees - Application for review filed under.

    Register 3: Individual Computation, there Gross salary, Basic, DA, attendance, PF, Pension.


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